More specifically, the incumbent of this position will have to: 

• Organize the CEO’s schedule and ensure good time management, proactively anticipating needs, documents to be provided, collected, or saved for consultation; 
• Manage calls for the CEO, travel, expense reports, including transport and accommodation reservations; 
• Plan, organize, and coordinate board meetings and various committees, as well as plan all necessary materials for these meetings; 
• Draft minutes, reports, and accounts in both languages, then submit them for approval, sending, and follow-up; 
• Maintain and update the "DonorPerfect" database in collaboration with the external relations department; 
• Be the point of contact for donors, follow up and answer their questions; 
• Coordinate the scholarship awarding process for students; 
• Perform various administrative activities related to the school's fundraising activities (issuing tax receipts, accounting for various revenue sources, thank-you letters following a donation, etc.); 
• Perform queries and exports in "DonorPerfect" to analyze and target new potential donors and/or inactive potential donors; 
• Create and edit various reports; 
• Coordinate bank reconciliation with the finance department; 
• Coordinate the translation and correction of texts in French and English; 
• Collaborate in organizing certain internal events, as needed; 
• Provide logistical support for organizing benefit events; 
• Provide support in planning and preparing meetings; 
• Ensure the filing of administrative files; 
• Any other related tasks.